Tender Details

Description: Agriculture and Agri-Food Canada (AAFC) intends to hire a Contractor to replace HVAC equipment on multiple buildings at the Swift Current Research and Development Centre. The work includes removal and replacement of multiple HVAC equipment and controls, ensuring all replacement HVAC units connect into the existing supply air ducting systems, including rebalancing for adequate airflow throughout spaces, and meeting current energy code requirements. The buildings impacted and the associated HVAC equipment include: • Upper Header house of building #75 o Heating, Ventilation, and Air Conditioning for this building is provided by one (1) packaged rooftop HVAC unit • Conference Building #98 o Heating, Ventilation, and Air Conditioning for this building is provided by two (2) packaged rooftop HVAC units • Building #6074, aka L.B. Thomson Building o Heating, Ventilation, and Air Conditioning for this building is provided by one (1) packaged rooftop HVAC unit that is a variable air volume (VAV) system that works in conjunction with air volume control valves in the ductwork throughout the space • Crop Services Building #97 o Air conditioning is provided by roof-mounted condensing units that serve remote, in-duct DX cooling coils which have three (3) small units and one (1) make-up air unit o These three small units are only a condenser/compressor unit (i.e. no fans) Basis of selection: This is a two phase selection process. Suppliers responding to this selection process are requested to submit in two phases. Phase One qualification covers only the qualifications and experience of the supplier. Following the evaluation of the submissions, suppliers will be advised of the result of the assessment of their bid and the status of the Phase Two tender. Phase Two bids cover the pricing. Phase Two suppliers will be provided an Invitation to Tender (ITT) for the financial evaluation in relation to the specifications and drawings. A combination of the Phase One and Phase Two submissions constitutes the final bid. Initially, suppliers are invited to submit bids in the first phase of the selection procedure. Only the Phase One information asked for in the Invitation to Qualify is to be included in Phase One bids, and evaluation of Phase One bids will be carried out only on the Phase One information requested. Construction Time: The Contractor must perform and complete the Work by November 1, 2025. Phase One submission of bid: 1. The Phase One electronic bid shall be submitted in one electronic file in PDF format. 2. The Phase One electronic bid shall be submitted by email only to the Bid Receiving Unit email address aafc.wscprocurement-csoapprovisionnement.aac@agr.gc.ca on the front page of the "Invitation to Qualify". The electronic bid must be received on or before the date and time set for the Phase One solicitation closing. The Bidder must ensure the subject line of the email identifies the electronic Phase One bid submission, and should include at minimum the solicitation number. The Bidder should ensure that the following information is included in the main body of the Phase One electronic bid submission email: a. Solicitation number; b. Name of Contracting Authority; c. Bidder name and contact information (contact name, contact email, contact telephone number); d. Bidder return address; and e. Phase One solicitation closing date and time. 3. The Phase One Qualifications Form, and any required associated document(s), should be in PDF format. The Bidder should ensure that the following information is included in the electronic title of the Phase One Qualification Form PDF document and in the body of the Qualification Form PDF document: a. PHASE ONE QUALIFICATIONS; b. Solicitation number; and c. Name of Bidder. 4. Bids sent in hard copy or transmitted by facsimile will not be accepted. 5. Electronic submissions: Timely and correct delivery of electronic bids is the sole responsibility of the Bidder. a. Canada will not be responsible for any failure attributable to the email transmission or email receipt of the bid including, but not limited to, the following: i. receipt of a garbled, corrupted or an incomplete bid; ii. incompatibility between the sending and receiving equipment; iii. delay in transmission or receipt of the bid; iv. failure of the Bidder to properly identify the bid; v. illegibility of the bid; vi. Security of bid data. b. Bids transmitted via email constitutes the formal bid submission. AAFC has restrictions on incoming email messages. The maximum email message size including all file attachments must not exceed 5MB. Zip/exe/mp3 files or links to Bid Documents will not be accepted. Incoming email messages exceeding the maximum file size and/or containing zip/exe/mp3 file attachments will be blocked from entering AAFC’s email system. A bid transmitted by email that gets blocked by AAFC’s email system will be considered not received. It is the responsibility of the Bidder to ensure receipt. Refer to the attached tender documents to obtain further information. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language of Canada.